Things you need to know about renting the County Center


EVENT INFORMATION SHEET

All potential promoters are required to submit an event information sheet or request one from the County Center Sales Office.

Download the form and save it to your computer. Then complete all required information and subimit for processing.

event information sheet

  • Please include as much information as possible. This will assist in providing you with a cost estimate.
  • Without this form, we are unable to discuss cost and show dates.

FEE STRUCTURE

DEPOSIT REQUIREMENTS
  • Upon placing a hold on a date a non-refundable deposit is due within 10 business days of the transaction date for the hold. (If the time remaining before the event is 10 days or less the deposit is due immediately).
  • A second non-refundable deposit may be required with the return of your license agreement.
RENTAL
  • To be discussed with Booking and Sales Office at 914-995-4057.
  • Room Rental Facility Usage Fee Energy Surcharge

PERSONNEL
  • To be discussed with Veronica Snyder, 914-995-4052.
  • The Westchester County Center has very show specific requirements.
  • County Center management reserves the right to make all final personnel decisions. Personnel costs are specific to each event.

CONTRACTS

  • A contract will be issued after your initial deposit has been received.
  • All Contract related questions should be directed to Deslyn Martirano - Contract Monitor 914-995-4051.
  • All non-Westchester county operated events require a contract completed and signed off by Westchester County Risk Management & Law Department, prior to any advertising or ticket sales.
EVENT INSURANCE
  • We require insurance for all events occurring in the facility
  • The coverage must be for $1,000,000.00
  • The policy must name the Westchester County Center and the County of Westchester as an additional insured for the duration of your event (including load-in and load-out).

FLOOR PLAN / ADDITIONAL SERVICES

  • All events are required to provide the County Center with a floor plan. This floor plan must depict how you envision the room.
  • Floor plans are required at least 1 week prior to your event.
  • If you are unable to comply with this request you must contact the building and discuss the matter.
  • If more than 1 week is required we will request this of the promoter individually.
  • If space or aisles are a concern we reserve the right to alter the floor plan as to remain in compliance with building codes.
  • Misc. Items – We offer a variety of misc. items for rental. We require advance notice to reserve these items. This may be discussed in advance; however, they should be listed on your final floor plan as well.

CATERING SERVICES

All events are required to use our in-house caterer for all food and beverage service.
Linens
  • All tables come unadorned.
  • If linens are required you may order through the caterer or bring in your own linens.
  • The County Center does not have any linen available.

EVENT ENHANCEMENT SERVICES

If you are hosting an event that will require services other than standard building services, you must contact Local One Union Stage Hands.

LOCAL ONE STAGE HANDS
  • Jim Edminson – Local One Representative 917-885-6804
  • Lighting
  • Sound
  • Speaker Rigging
  • Staging

SOUND SYSTEMS
  • We are able to provide a basic P.A. System.
  • You may use any sounds company you are affiliated with, as long as they are approved through our management office.
  • Local One Union Stage Hands will be required for the rigging and other misc. tasks pertaining to the set-up and operation of the equipment.
  • All standard services are determined by building management

STANDARD SERVICES
  • All standard services are determined by building management
  • The Westchester County Center provides free wifi. We recommend a test of each computer to be used prior to your event this facility does not provide AV equipment
  • Minor AV equipment (i.e. projectors, microphones, podium, etc.), may be available for rental. These services must be discussed with Veronica Snyder.
  • All packages should be addressed to Westchester County Center, 198 Central Avenue, White Plains, NY 10606. The name of the show and booth number should be clearly identifiable. Packages will only be accepted one day out from your event. Arrangements must be made by you for all freight pickup at the conclusion of your show.
PIPE, DRAPE & CARPETING
  • You are required to use Nationwide for all Pipe & Drape services. Nationwide also offers a vast variety of different expo services that may also be utilized.

NATIONWIDE TRADE SHOW & EXPO SERVICES
  • Steve Ewald – Job Site Supervisor - 845-561-0832.

ACCOMMODATIONS WHILE VISITING WESTCHESTER COUNTY
  • For information on accommodations during your stay, please visit Westchester Tourism or call (914) 995-8500.