Things You Need to Know about renting the County Center

Show Information Sheet

  • All potential promoters are required to submit a show information sheet.

    • You may obtain this form at http://countycenter.biz/pdf/CCShowInformationSheet.pdf

      • Or by requesting one from the County Center Sales Office.

    • Please include as much information as you are able to at this time.

      • This will assist in providing you a close cost estimate for your event.

Promoter Information Form:

Fee Structure:

  • Deposit Requirements:

    • Upon placing a hold on a date a non-refundable deposit is due within 10 business days of the transaction date for the hold. (If the time remaining before the event is 10 days or less the deposit is due immediately).

    •  A second non-refundable deposit may be required with the return of your license agreement.

  • Rental – To be discussed with
    Joe Simoncini, Sales Manager -914-995-4057 or via e-mail at countycenterres@westchestergov.com

    • Room Rental

    • Facility Usage Fee

    • Energy Surcharge

  • Personnel – To be discussed with Veronica Snyder, Assistant Manager. The Westchester County Center has very show specific requirements. County Center has final 914-995-4052.

    • Personnel costs are specific to each event.

    • In order to receive an accurate estimate you must provide her with as much information as possible pertaining to your specific event.

      •  Show Times, Load-in Times, Load-out Times

      • Specific event requirements

  • Misc. Items – We offer a variety of misc. items for rental. We require advance notice to reserve these items. This may be discussed in advance; however, they should be listed on your final floor plan as well.

Contracts:  A contract will be issued after your initial deposit has been received.

  • All Contract related questions should be directed to
    Deslyn Martirano - Contract Monitor - 914-995-4051.

  • All non-Westchester county operated events require a contract completed and signed off by Westchester County Risk Management & Law Department, prior to any advertising or ticket sales.

  • Event Insurance: We require insurance for all event occurring in the facility

    • The coverage must be for $1,000,000.00

    • The policy must name Westchester County as an additional insured for the duration of your event (including load-in and load-out).

Floor plan:

  • All events are required to provide the County Center with a floor plan.  This floor plan must depict how you envision the room.

  •  Floor plans are required at least 1 week prior to your event.

    • If you are unable to comply with this request you must contact the building and discuss the matter.

    •  If more than 1 week is required we will request this of the promoter individually.

  • If space or aisles are a concern we reserve the right to alter the floor plan as to remain in compliance with building codes.

Catering Services: You are required to use our in-house caterer. They have the exclusive rights to all food and beverage in the venue.

  • Culinart

    • Brendan McCormack – Catering Manager-914-682-2778

      • Sample menus and pricing.

      • Linens

        • All tables come unadorned.

          • If linens are required you may order through the caterer or bring in your own linens.

          • The County Center does not have any linen available.

Stage Productions: If you are hosting an event that will require use of our stage you must contact Local One Union Stage Hands.

  • Local One Stage Hands

    • Jim Edminson – Local One Representative-917-885-6804

      • Lighting

      • Sound

        • Speaker Rigging

      • Staging

Sound Systems: We are able to provide a basic P.A. System.

  • You may use any sounds company you are affiliated with, as long as they are approved through our management office.

  • Local One Union Stage Hands will be required for the rigging and other misc. tasks pertaining to the set-up and operation of the equipment.

Pipe, Drape & Carpeting: You are required to use Nationwide for all Pipe & Drape services required for your event.

  • Nationwide Trade Show & Expo Services

    • Steve Ewald – Job Site Supervisor - 845-561-0832.

Promoters Information   

Click here to download the Adobe Acrobat version of the Promoters Information Form.

For more information, please contact:
Sales Manager
countycenterres@westchestergov.com
Phone: 914-995-4057 Fax: 914-995-4063

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The Westchester County Center
198 Central Avenue
White Plains, NY 10606
914-995-4050